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Estates guidelines

Guidelines and norms for space provision in estates developments

Faculties and departments will be provided with an effective working environment which seeks to be business efficient and which creates an appropriate image for students, clients, stakeholders and partners.

The Facilities Directorate will endeavour to deliver the following:

  • Space which creates the conditions for improved opportunities for internal networking and collaboration
  • Staff should expect to be allocated personal space which suits the needs of the business
  • Space which co-locates staff teams (academic, administrative, technical) and specialist teaching space when possible or to suit the business needs of groups
  • Space which achieves co-location of meeting/interview and open social learning spaces alongside staff space and which creates the conditions for improved internal networking and collaboration
  • A totality of learning/teaching/research environments which support University needs and which can change as learning/teaching styles and approaches change
  • Flexible specialist teaching space.
  • Temporary arrangements may have to be made and will be as good as can be achieved within existing constraints but will always meet current health and safety guidelines
  • We plan to create offices and then look to move staff to minimise disruption and down time, some office configuration will therefore be fixed

Accepted norms and 'givens'

  • All space will retain as much flexibility as possible
  • We will seek to minimise disruption to students and staff during transition
  • Accommodation moves will occur throughout the year and may not be restricted to the academic timetable
  • Staff will not have more than one desk
  • Where possible each shared academic office should contain a mix of both full time and part time staff
  • As a guide between 6.5 m² and 7.5 m² NIA will be allocated to all full time staff
  • Part time staff with a contract less than 0.5 of full time should expect to be offered shared desk and storage facilities
  • Communication plans are to be developed and implemented by Faculties and Departments to ensure that all affected parties are consulted/informed in a timely way. Where ineffective communications can be proved to have not taken place this may lead to a delay.

Good practice guidelines

In addition to the guidelines, norms and 'givens' we try to apply the following:

  • Where possible we consult with staff or staff representatives on colour schemes and furniture choice
  • Natural ventilation with opening windows is the preferred environmental choice
  • We carry out post occupancy reviews to assess user perceptions and encourage feedback

We engage with staff groups or representatives during the briefing, design and implementation process to communicate, reflect and take feedback.

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