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  1. About us
  2. Schools and colleges liaison office
  3. Data protection statement

Data protection statement

  • Why are we collecting your data?

    Sheffield Hallam University undertakes outreach activities with schools, colleges and communities across the UK, to support progression and widen participation into higher education. This is part of our commitment as a university to open opportunities and transform lives, as well as part of government policy to widen participation in higher education, as overseen by the Office for Fair Access.

    We collect details of individuals taking part in our activities for the following reasons:

    • To plan activities
    • To monitor participation in activities
    • To evaluate and report on the effectiveness and impact of our outreach activities

    Under data protection law we are able to process this data because it is necessary for a task carried out in the public interest.

  • What personal data do we collect for individuals taking part in our outreach activities?

    We collect the following data from individuals either directly, or via schools and colleges for evaluation and research purposes:

    Full Name Disability
    Date of Birth Looked after child/ Care leaver status
    Postcode Young Carer status
    School/College name Estranged status
    Unique Learner ID 1st generation of HE
    Gender Pupil premium/free school meals
    Ethnicity Other equal opportunity monitoring information where appropriate
  • How do we use your data and how do we keep it secure?

    The privacy of students is important to us and the University takes care to safeguard it. Information will be used and stored in accordance with data protection laws and other applicable legislation.

    Student data will be stored on a secure database (the Higher Education Access Tracker) and used to administer participation in outreach activities and projects.  For research and monitoring purposes only, this data may also be shared back with your school or college, with government and funding bodies and with our collaborative partners to help evaluate the effectiveness of this activity.  The project and its partners will not use your record in a way that would affect you individually and we will not release data to anyone who is unauthorised.  The University does not and will not, sell personal data to third party organisations.

    We will retain records securely for the duration of the longitudinal project, and will review our retention periods annually as the project develops in line with ICO guidance and other best practice in the sector.

  • Your rights

    You have the right request for your data to be removed from our system, please contact UK Student Recruitment if you have a query or complaint about the use of your data via email sclo@shu.ac.uk or telephone 0114 225 4777.

    Under data protection law you are entitled to request copies of all the personal data that the University holds about you. This is called a Subject Access Request – For information about how to make a request, please click here or email foi@shu.ac.uk.

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