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If you have symptoms or have tested positive, fill in our contact form. This helps us manage cases and offer support.

Report a Covid-19 case

Safety guidance

Last reviewed: 4pm, 4 January 2021

You should always follow the latest government guidance for England and/or any local restrictions in place in Sheffield. We want to protect our community – in extreme cases, we may need to take disciplinary action against students who do not comply.

Reporting Covid casesOn campusAccommodation and the communityTrack and trace 

Reporting Covid-19 cases

We ask any staff or students who have Covid-19 symptoms or have tested positive to complete our Covid reporting form

Reporting helps us to protect our community and offer support. We will make contact with you within 48 hours to discuss your situation and talk about any support you need.

If you or your housemates believe you have symptoms, you might need to self-isolate. Please refer to our page about when and how to self-isolate

On campus 

Start and finish times

Please keep to your staggered start and finish times when on campus. These follow the room number pattern below. They will also be outlined on your timetable.

Rooms ending 1, 3, 5, 7, 9: Start on the hour and finish at 10 minutes to the hour. For example, 9am – 9.50am.

Rooms ending 0, 2, 4, 6, 8: Start at 5 past the hour and finish at 5 minutes to the hour. For example, 9.05am – 9.55am.

Entering and exiting rooms 

Fill rooms up from the back to the front when entering, and exit rooms from the front to the back. Signage in classrooms will show you which routes to take and which desks can be used.

Face coverings

Face coverings are mandatory on campus where 2m social distancing is not possible, unless you have an exemption. Here are more details:


You should wear face coverings in study spaces and during taught sessions, unless you have an exemption. for example, where room layouts or class sizes allow for social distancing.

Your lecturers

Lecturers will teach from within a 2m teaching zone, which is identified in every teaching space. They may also choose to wear a face visor and face covering, and will do so if they move out of the marked 2m teaching zone.

Technical spaces

In some teaching and specialist technical spaces, face coverings may be required as part of the local risk assessment for the location or activity. Where this is in place there will be clear signage and you will be advised.

Help points

Our colleagues working in help points are not required to wear face coverings if the service desk has a perspex screen. Where a screen is not in place, our teams will wear a face covering or visor.

Students on placement

Students working with the NHS or other employers should follow local policy regarding face coverings and PPE.


Some members of our community are exempt from wearing face coverings. The reason may not always be obvious and we must respect everyone's privacy. 

If you are exempt from wearing a mask and would like to use a face visor instead, supplies are available from either of our libraries. 

You can also download face covering exemption cards from the government website. Exemption cards are your choice – they are not mandatory and our staff will not ask to see one.

Lip reading

Staff and students can remove face coverings to communicate with anyone who needs to lip read. In these instances you should adhere to 2m social distance guidelines.

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Hygiene measures

In classrooms and study areas, wipe down your desk and equipment before and after use.

Wash your hands thoroughly and regularly during the day.

Keep left around campus, and keep your distance from anyone not in your household.

Technical spaces

In technical spaces, like labs, workshops and studios, engage with the induction briefing. And use face visors, PPE and screens as instructed.

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In accommodation and the community 

It is everyone’s responsibility to understand and follow the government guidance on the latest Covid restrictions where you live, study and work. Remember, there may be different restrictions in place if you travel to university, work or placement from another area.

You can use the postcode checker to keep updated with changing guidance.

Safety measures in university accommodation

Our accommodation page has more details about the safety measures you can expect in your accommodation

Make sure you follow any additional Covid-19 guidance from your accommodation provider.

Who you can include in your household

In University accommodation, each cluster flat in your halls will be a household. 

In different formats of accommodation, the household will be determined by areas and facilities shared by students. You will be advised in your accommodation.

For those living in private accommodation, your household will be those people you live with in the house or flat.

Self-isolating in University accommodation

If you need to self-isolate, we can offer support with wellbeing, study, living essentials and more. Our self-isolation section has information on how to self-isolate and the support available during self-isolation.

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Track and trace

If you come to campus, it is important that you follow instructions to help us maintain contact tracing. Always bring your SHUcard and smartphone with you.

QR codes

We have Hallam QR codes in certain areas, including cafes. You should scan a Hallam QR code if you are spending more than 15 minutes in these areas. See our privacy notice for details of how we will use QR code data.

There are also NHS QR codes around campus. If you have the NHS track and trace app, you can scan these in addition to a Hallam QR code. Scanning a Hallam code is essential. We have an obligation to carry out our own contact tracing, and we cannot access data collected by the NHS.

Other data

We will also use existing data like timetabling, library and study space bookings and SHU card swipes in libraries and gyms.

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Report a Covid-19 case

If you have symptoms or have tested positive, fill in our contact form. This helps us manage cases and offer support.

Report a Covid-19 case
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