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Safety guidance

Last reviewed: 8pm, 14 April 2021

You should always follow the latest government guidance for England and/or any local restrictions in place in Sheffield.

Reporting Covid casesAccommodation and the communityTrack and traceOn campus  

Reporting Covid-19 cases

We ask any staff or students who have Covid-19 symptoms, have tested positive or are identified as a close contact of someone who has tested positive to complete our Covid reporting form, and by law you must self-isolate. 

Reporting helps us to protect the community and, importantly, offer you support if you need it while self-isolating. We will make contact with you within 48 hours to discuss your situation and talk about any support you need.

In accommodation and the community 

It is your responsibility to understand and follow the government guidance on the latest Covid restrictions where you live, study and work. Remember that the 'hands, face, space' guidance applies everywhere.

You can use the postcode checker to keep updated with changing guidance.

Thank you for following the rules. Undoubtedly you have helped to save lives and contributed to the easing of restrictions. Please continue to act responsibly and stay safe.

Safety measures in university accommodation

Our accommodation page has more details about the safety measures you can expect in your accommodation

Make sure you follow any additional Covid-19 guidance from your accommodation provider.

Who you can include in your household

In University accommodation, each cluster flat in your halls will be a household. 

In different formats of accommodation, the household will be determined by areas and facilities shared by students. You will be advised in your accommodation.

For those living in private accommodation, your household will be those people you live with in the house or flat.

Self-isolating in University accommodation

If you need to self-isolate, we can offer support with wellbeing, study, living essentials and more. Our self-isolation section has information on how to self-isolate and the support available during self-isolation.

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Track and trace

If you come to campus, it is important that you follow instructions to help us maintain contact tracing. Always bring your SHUcard and smartphone with you.

QR codes

We have Hallam QR codes in certain areas, including cafes, libraries and teaching spaces. You should scan a Hallam QR code if you are spending more than 15 minutes in these areas.

There are also NHS QR codes around campus. If you have the NHS track and trace app, you can scan these in addition to a Hallam QR code. Scanning a Hallam code is essential. We have an obligation to carry out our own contact tracing, and we cannot access data collected by the NHS.

Other data

We will also use existing data like timetabling, library and study space bookings and SHU card swipes in libraries and gyms.

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On campus checklist

QR app registration

Information about the QR codes on campus and how to use them

Read more
Return to campus

Track and trace data

How we use the data from track and trace app in line with GDPR regulations

Read more

On campus 

Face coverings

Face coverings are mandatory when you are moving around on campus, and at all other times where 2m social distancing is not possible, unless you have an exemption. 

Make sure your face covering: 

  • is multi-layered,
  • fits snugly over the nose and mouth, 
  • is washed regularly, and
  • is kept in a plastic bag when not in use.

Teaching spaces

You should wear face coverings in study spaces and during taught sessions, unless you can clearly maintain a 2m distance from everyone.

Lecturers will teach from within a 2m teaching zone, which is identified in every teaching space. They may also choose to wear a face visor and face covering, and will do so if they move out of the marked 2m teaching zone.

Technical spaces

Face coverings may be required in some teaching and specialist technical spaces. There will be signs to advise you. Please use face visors, PPE and screens as instructed.

Help points and service desks

Staff at help points and service desks are not required to wear face coverings if there is a perspex screen. Where a screen is not in place, our teams will wear a face covering or visor.

Students on placement

Students working with the NHS or other employers should follow local policy regarding face coverings and PPE.


If you are exempt from wearing a mask, we recommend that you use a face visor instead. Supplies are available from either of our libraries. 

You can also download optional face covering exemption cards from the government website.

Lip reading

Staff and students can remove face coverings to communicate with anyone who needs to lip read. In these instances you should adhere to 2m social distance guidelines.

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Start and finish times

Please keep to your staggered start and finish times when on campus. These follow the room number pattern below. They will also be outlined on your timetable.

Rooms ending 1, 3, 5, 7, 9: Start on the hour and finish at 10 minutes to the hour. For example, 9am – 9.50am.

Rooms ending 0, 2, 4, 6, 8: Start at 5 past the hour and finish at 5 minutes to the hour. For example, 9.05am – 9.55am.

Entering and exiting rooms 

Fill rooms up from the back to the front when entering, and exit rooms from the front to the back. Signage in classrooms will show you which routes to take and which desks can be used.

Hygiene measures

In classrooms and study areas, wipe down your desk and equipment before and after use.

Wash and sanitise your hands thoroughly and regularly during the day.

Keep left around campus, and keep your distance from anyone not in your household.

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Many of our buildings have mechanical ventilation systems. These circulate 100% fresh air and are set to the highest air flow rates. They come on an hour before the buildings open and stay on until an hour after they close.

If you are in an older building without mechanical ventilation: 

  • open windows as frequently and as widely as comfort allows,
  • pay particular attention to ventilation in busy rooms, and
  • open the windows at the end of your session.

Open windows could make rooms colder than usual, so we recommend bringing an extra layer on cold days.

Our windows and ventilation systems are regularly inspected and maintained. Our ventilation page tells you more about how we are managing and maintaining our systems during the pandemic.

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Report a Covid-19 case

If you have symptoms or have tested positive, fill in our contact form. This helps us manage cases and offer support.

Report a Covid-19 case
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