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  1. Study here
  2. Accommodation
  3. Support
  4. Terms and conditions

Terms and conditions

The information provided on this website relating to allocated properties may be subject to change.

Code of practice

All halls of residence allocated by Accommodation Services operate under a Nomination Agreement. The halls are owned by private providers but work closely with the University under the terms of this agreement.  Your Assured Shorthold Tenancy Agreement (contract) will be with the landlord of your hall of residence.

Sheffield Hallam University managed residences (Bramall Court and Charlotte Court) comply with the regulations set by the Universities UK (UUK) code of practice. For more information visit Universities UKNUS Online or the Student Accommodation Guide.

Large partnership residences comply with the regulations set by the UK Accreditation Network (ANUK).

All residences have Sheffield City Council Snug accreditation.

Sheffield Hallam University is not responsible for the content of external websites.

General terms and conditions

Following confirmation of your course application status (and visa confirmation if applicable), allocations will be based upon the following criteria:

  • date your application was received
  • the availability of your accommodation preferences
  • exceptional circumstances

No guarantee can be given that any specific individual residence or preference can be met where demand is high.

Only one application per person will be accepted.

Late application and those which are a result of clearing or insurance choices cannot be guaranteed allocation where demand is high.

In exceptional circumstances applicants will be referred to our expertly organised househunting event held in September. (subject to availability)

All contracts are in the form of Assured Shorthold Tenancy Agreements which are legally binding documents and you will remain responsible for the room and all associated costs until the end date on the agreement. Students who leave their accommodation or course prior to the end of tenancy remain responsible for the room until a suitable replacement tenant is found by the tenant. It is the students responsibility to inform Accommodation Services who can advertise the room as available on the students behalf.

The information which you supply to Sheffield Hallam University on your application will only be used in relation to your application for accommodation, associated tenancy and related correspondence, in accordance with the terms of the Data Protection Act 1998. Please be aware that the information you supply may be shared with your accommodation provider to enable them to offer the appropriate level of support throughout your tenancy.

Sheffield Hallam University reserves the right to change any aspect of the accommodation it provides. Only Accommodation Services can guarantee your place in our allocated residences.

Applicant specific terms and conditions

September Entry (New Students)

We will guarantee to offer you a room in one of our halls of residence if we receive your application by 1 August.

If we receive your application after this date don’t worry as we will still process your application and find you a place to live but in exceptional circumstances you may be referred to our private sector team. If you'd prefer to live in private sector accommodation, we can give you advice and help finding it. You can apply for private sector housing online in the same way as you would apply for halls.

By submitting your application you are not automatically guaranteed an offer of accommodation. An offer of accommodation will only be made once you have firmly accepted an unconditional offer to study at Sheffield Hallam University and you have received a CASE number from Admissions at the University upon payment of your tuition deposit (non EU applicants only).

Returning students

We guarantee to offer a room within one of your two preferred residences for all applications received by 31 March subject to the terms outlined below:

  • An offer of accommodation will only be made once we have checked your suitability as a returning student with your previous landlord.
  • Only the halls requested can be guaranteed. Individual room numbers or room type requests cannot be guaranteed.
  • Group applications will not be considered after 31st March. In exceptional circumstances an alternative option may be offered to groups where demand is high.
  • Applications received after the 31 March will not be guaranteed an offer of accommodation.

January Start Courses

Please be aware that the majority of Students studying at Sheffield Hallam start their courses in September. Therefore halls of residence traditionally offer fixed contracts from September to July to cover these courses.

Rooms which are vacated during this period which are suitable and still available from November are offered to January entry students.

If we are able to offer you a room in halls you will be moving in with flat mates who are already settled in Sheffield.

The majority of flats will consist of students studying a variety of courses.

Your contract in halls will end in July the same as the other students living in your flat.

In the unlikely event that we are unable to find suitable accommodation in halls you will be referred to our expertly organised private sector team who will assist in your search for accommodation.

Most residences will require the payment of rent in full prior to arrival unless you have a UK guarantor.

For airport pickup arrangements please refer to our International Experience Team pages.

March Entry Nursing Students

Please be aware that the majority of Students studying at Sheffield Hallam start their courses in September. Therefore halls of residence traditionally offer fixed contracts from September to July to cover these courses.

Rooms which are vacated during this period which are suitable and still available in February are offered to March entry students.

If we are able to offer you a room in halls you will be moving in with flat mates who are already settled in Sheffield.

The majority of flats will consist of students studying a variety of courses.

Your contract in halls will end in July the same as the other students living in your flat. You might find it useful to contact Accommodation Services after you have settled to discuss accommodation options for the remainder of your course.

In the unlikely event that we are unable to find suitable accommodation in halls you will be referred to our expertly organised private sector team who will assist in your search for accommodation.

Gender preference

Wherever possible all flats within halls will be allocated on a mixed gender basis. Any preference or requirement for single gender accommodation must be supported in the notes section of your application with further details for consideration. However, no guarantee can be made where demand is high and may result in allocation to a residence which is an alternative to your preferred ones and in some cases may also be above your preferred budget. Please consider your requirements carefully before making a request for single gender accommodation.

Disabilities and medical requirements

Please consider carefully before answering the two questions below on the accommodation application form.

Please state if you have a medical condition which requires special consideration when being allocated a room?

If you answer yes to this question please provide additional comments in the notes section to explain your condition and how this may affect your room allocation, detailing any specific requirements.

Please state if you have a diagnosed disability which requires special consideration when being allocated a room?

If you answer yes to this question please provide additional comments to explain your disability and how this may affect your room allocation. Applicants who answer yes to this question will be sent a questionnaire for further details.

Your responses will be shared with your accommodation provider to enable them to offer the appropriate level of support throughout your tenancy.

If you answer no and then later disclose any disability we may not be able to offer you the most appropriate accommodation which may delay your allocation.

For more information please visit our student support pages

Care leavers

Are you a care leaver?
Were you looked after by a foster family or local authority during your childhood?

Reason for asking this question
Students who are care leavers often face additional challenges. We know that students with little or no family support could benefit from accessing support within the University. We would like to proactively contact these students to provide them with the best chance of being aware of the support available to them, enabling them make the most of their time in higher education, including the successful completion of their courses. Disclosing if you’re a care leaver allows the University to proactively contact you to offer advice and support.

For more information please visit our student support pages

Estranged students

Are you estranged from your immediate family? Being estranged from someone means you’re no longer in contact or on friendly terms with them.

Reason for asking this question
Students who are estranged from their families often face additional challenges. We know that students with little or no family support could benefit from accessing support within the University. We would like to proactively contact these students to provide them with the best chance of being aware of the support available to them, enabling them make the most of their time in higher education, including the successful completion of their courses. Disclosing if you’re estranged from your family allows the University to proactively contact you to offer advice and support.

For more information please visit our student support pages

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