How to apply for an undergraduate course | Sheffield Hallam University

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How to apply for an undergraduate course

To apply for courses starting in 2021 you do this online through UCAS. You can apply from the beginning of September the previous year through to the end of June, but you should aim to submit your application by 29 January, because after this date courses can be closed to applications.

Any applications made after 30 June will automatically be entered into Clearing. For information on late applications, UCAS extra or clearing, see our dedicated page. 

Here's a full rundown of what to do, in a little more detail:

1. Apply online through UCAS

UCAS use an online application form which you can save as you go along, so you don't need to complete it all at once. This form will cover all the information needed from previous education, your personal statement, and a reference.

  • Applying through a school or college

When you register, if you select that you’re applying through your school or college, you’ll be asked to enter a buzzword. This will link your application to your school or college, so your teacher can write your reference.

  • Independent applicant (no longer at school or university)

If you are no longer at school or college you will need to apply to university as an independent applicant for this you will not need a buzzword unless you wish to have your old school or college to write your reference. When you register with UCAS they will give you a username and you can create a password so that you can access your application whenever you like.

Our UCAS code name is SHU and our number is S21. The UCAS code for each course is listed in its entry in our online prospectus. For example, the UCAS code for BA (Honours) Business Studies is N100. You will need to include this code on your application form.

Read more about applying through UCAS.

2. Attend a selection event  (this only applies to some courses)

Some of our courses, such as nursing, require you to attend a selection event (either on campus or virtually) or have a selection process as part of the application process. If you're invited to one of these, we will send you some information to help you prepare, as well as details of the date, time and location.

For some of the creative courses, such as art or fashion, you will need to provide examples of your work. We'll send you advice on this once you've applied.

3. Check your application status

You can check the status of your application using UCAS Track. You will be able to see whether you've been offered a place on the courses you have applied for, and reply to your offers.

UCAS Track is the first place you will see if you've been offered a place, so it's a good idea to check it regularly.

4. Receive your offer

We usually start to make offers from November through to March.

If you're offered a place, it will be a conditional offer or an unconditional offer. We may also make you a contextual offer.

  • a conditional offer means you have been offered a place as long as you meet the conditions - usually based on your results.
  • an unconditional offer means you have been offered a place without any further conditions - so if you accept, you're definitely on the course. 
  • a contextual offer means that we have taken your circumstances as an applicant into account when we have considered your application. This means that If you meet one or more of our contextual admissions criteria, we’ll make you a lower conditional offer or, if you have already completed your qualifications, accept you with lower grades. Read more about our criteria and why we make these types of offer.

5. Choose your firm and insurance choices

If you have conditional offers from more than one university, you need to choose a firm (first) choice and an insurance (second) choice. You confirm these choices by replying to your offers on UCAS Track.

If you accept an unconditional offer you don't need an insurance choice, as your place on the course will be confirmed immediately.

Making your firm and insurance choice is an important decision, and one you shouldn't rush. If you can, attend open days or virtual events at the universities you have offers from so you can get a feel which course and university is right for you.

6. Confirming your place

If you meet the conditions of your offer we will confirm your place on UCAS Track. If you don't get the results you were expecting, contact us to discuss the options open to you.

If you are unable to take up your firm or insurance choices you can apply for courses through clearing. We open a special phone line and website on results day for you to discuss your options.

7. Start your course

Once your place is confirmed, we'll send you full details about your accommodation and what happens when you start, including where to go, what to do and how to officially enrol on your course.

Then, all you need to do is turn up for Welcome Week, to start the next stage of your Sheffield Hallam journey.

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