7. Data, Reporting and Monitoring

Data, Reporting and Monitoring

Outcomes of conduct cases may be shared where necessary within the university or externally e.g. a Professional, Statutory or Regulatory Body (PSRB) and/or the Local Authority Designated Officer (LADO).

A file copy of the outcome will be held for the duration of the student’s registration with the University and may be referred to if a further conduct allegation is made against them. It should not normally be referred to in references. There may however be some limited circumstances where disclosure may be justified if the matter is directly relevant to the duty of care which is owed to the recipient of the reference, for instance, where the job applied for requires a high degree of personal integrity or involves a particular responsibility.   

An annual report of conduct cases will be prepared and submitted for the consideration of key governance committees of the institution and ultimately for the Board of Governors. This report will be anonymised and will primarily focus on a statistical analysis of disciplinary cases against protected characteristics to provide assurance that the procedures have been fairly applied.  

Any case file will be shared with people who are involved in making a decision, e.g. a member of a conduct panel. Everyone involved in the conduct procedure is required to keep the details of the report, investigation and outcome confidential.  

In some cases, the reported student may be enrolled on a course which leads to professional registration and is therefore required to adhere to the Standards of Conduct: Fitness to Practise Regulations. As such, any breach of the Student Conduct Procedures may result in a referral to those regulations. The casefile, including evidence submitted by the student, would be shared with appropriate University staff. In such cases this will be explained to the student by the Conduct investigator. 

The police can ask for any records held by the University in relation to the alleged incident at any time. However, should the police make a request, the University does have strict procedures in place that are in line with the requirements of the Data Protection Act 2018.