📬 Receiving Your DBS Certificate
- You’ll receive your DBS certificate by post from the Disclosure and Barring Service.
- The University does not receive a copy or details of any positive disclosures.
- You must keep your certificate safe – some placement providers may ask to see it.
📦 Tracking & Reprints
- You must track your certificate to make sure you receive it.
- If it doesn’t arrive, you must request a reprint within 3 months of the check being completed.
⚠️ If you miss this deadline, you’ll need to pay £100 for a new DBS check.
🔗 Request a DBS reprint
🔄 Adding your DBS to the Update Service
- The Update Service allows your DBS certificate to be transferable, meaning other organisations can check it online.
- Whilst it is not mandatory for you to add your DBS to the update service, the University recommends you do so. This makes it easier for placement providers to check your information and can speed up pre-employment checks when you graduate. The cost of the update service is £16 a year and needs to be annually refreshed.
- In order for providers to review a DBS on the update service, they will still need to see the physical certificate so you must ensure it is kept safe, even if you subscribe!
- 🔗 Further information on the Update Service
📄 Lost Certificate
- You are responsible for keeping your DBS certificate safe.
- If you lose it, or don’t receive it and fail to request a reprint, you’ll need to complete and pay for a new DBS check which costs £100 (non refundable). This covers the cost of the DBS, digital ID check and associated administrative fees.
- A new application can take several weeks and may delay your placement.
📧 If you need a new DBS, contact: professionalchecks@shu.ac.uk
