Microsoft 365

Microsoft 365 is a cloud based suite of apps that's free to download and use for Sheffield Hallam students both on and off campus.Your files are backed up via cloud storage meaning you can collaborate with others and easily swap between your desktop, tablet and phone. It includes the most recent versions of the Office suite, such as Word, PowerPoint and Excel. 

How to access Office 365 at Hallam

How to Access

Sign in through a web browser

1. Sign in through a web browser 
2. Go to the sign-in page https://go.shu.ac.uk/office365 
3. Enter your email – username@hallam.shu.ac.uk 
4. Enter your SSO password and follow any MFA prompts 
5. Land on the Microsoft 365 home page where you can explore, use or download Microsoft apps.  

Sign in on mobile (Android / iOS) 

1. Install the Microsoft 365 from the Play Store (Android) or install from App Store (iOS) 
2. Launch the app and tap Sign using - username@hallam.shu.ac.uk 
3. Enter your SSO password and follow any MFA prompts 
4. Land on the Microsoft 365 home page where you can explore, use or download other Microsoft apps. 

Using Microsoft 365

You can use Microsoft 365 either online at office.com or by downloading and installing the desktop and mobile apps on your devices.

Using online

Using Microsoft 365 online means you can open Word, Excel, PowerPoint, OneDrive, and Teams in any browser without installing anything, get automatic updates and saves, collaborate live with others, and pick up your work on any device.

Install the apps

Downloading the apps gives you full-featured, offline access to Office tools with automatic syncing of your files across all your devices.

To download the desktop apps

1. Go to https://go.shu.ac.uk/office365, click Install apps, and download the installer.

2. Run the downloaded file and follow the on-screen steps to install.

3. Open any Office app (e.g. Word) and click Sign in.

4. Enter your username@hallam.shu.ac.uk email, your SSO password, and complete any MFA prompts.

5. Once signed in, your apps are fully activated, and your OneDrive files will sync automatically. 

Available Applications

• Microsoft Office (Word, PowerPoint, Excel, Outlook)
• Forms
• Lists
• Loop
• OneDrive
• OneNote
• Planner
• Reading coach
• Stream
• Sway
• Teams – students can request a team.
• To Do

Sign-out 

You may wish to sign out from your Microsoft 365 apps when you’re finished—especially on shared or public devices—to protect your privacy, keep your files and emails secure, and prevent unauthorised access. 

From a web browser 

1. Click your profile picture or initials in the top-right corner of any Microsoft 365 page. 
2. In the dropdown menu, select Sign out. 
3. Close the browser tab or window to ensure you’re fully signed out. 

From a desktop Office app 

1. Open the app and go to File and Account. 
2. Under User Information, click Sign out. 
3. Close and reopen the app to verify you’re signed out. 

From the Microsoft 365 mobile apps (Android/iOS)

1. Open the app (e.g. Word, Outlook, Teams). 
2. Tap your profile icon (usually in the top-left or top-right). 
3. Tap Settings (the gear icon) if needed, then tap Sign out (or Log out). 
4. Confirm when prompted.   

Accessibility

Microsoft 365 use inclusive design to ensure they develop accessible products. 

You can find accessibility tools training and support for MS Office applications on the Assistive Technology site.

Other Information:

You only need to install on your personal device not a managed desktop.

Ensure that you keep your PC active and do not let it go into sleep mode during the download.

Visio and project can be accessed on Managed desktop only.

Training and Support 

If you want to improve your skills with Microsoft products, Sheffield Hallam offers free, certified Microsoft Office Specialist courses. Sign up today to boost your expertise and credentials. 

We also recommend exploring this Learning Microsoft 365 self-study course on LinkedIn Learning. 

Microsoft Office Specialist

Want to learn how to master MS Office applications application? Sign up for a free certification here.

IT Service Desk

If you have a technical issue installing Office 365, please contact the IT service Desk